Leaving a job is not easy, irrespective of the reasons. You love your work but sometimes the situation becomes unfavourable for you to continue. And once you decide to leave, giving an explanation to the boss may not come so naturally. In some cases, you’ll want to explain your reasons for leaving. In other situations, you might want to keep your explanation vague.
But no matter why you’re resigning, it’s important to write a formal resignation letter to your employer and serve the notice period, if your employment contract mandates it.
Tips to follow before writing a resignation letter
- Have a conversation with your boss first: You may think it’s not important but making open conversations helps to ease out the process. Tell your boss in person, over a call or a video chat, about your plan to resign before you submit your official resignation mail. That way, you’ll avoid blindsiding your manager and he/she can update the human resources department to plan your exit interview.
- Stay Positive: This corporate world works on reference and networking. You might need to ask your employer for a recommendation in the future. Therefore, stay positive when you talk about your experience at the company. Be clear in explaining the reason for your resignation due to personal reasons and not for anything professional.
- Offer Help: Quitting the organization suddenly may create havoc in the team. If possible, offer your help during the transition period. You might offer to train a new employee or recommend your replacement from your own network. If you can be flexible about your leaving date, include an offer to stay in touch if any problems arise.
After the discussion, you have to frame your resignation letter or resignation mail.
Follow the steps on how to write a resignation letter for personal reasons in the correct format:
Statement of intent to resign
Once you’ve already spoken to your boss, you don’t need to explain much in the letter. Just state the position you’re resigning from and the effective date. Keep your reason short, and if you can, try to explain your reason for resignation briefly. This will help your employer understand and hence will welcome appreciation from them. Even though you’re resigning for personal reasons, avoid venting on the letter and ensure your explanation is satisfactory.
Last day of employment
The last working day should be mentioned. This is one important detail that you must mention in your professional resignation letter. This date must be later than your submission day. And be very particular with the dates and carefully mention them correctly.
Thank your boss and the organization
When you resign from your current company, it's important to maintain a good relationship with your soon-to-be former boss. One way to do this is to give them credit for enhancing your learning process and thank them for contributing to your growth. Leave things on a positive note so as to have a lasting impression. Remember, you might need their reference in your future job hunt!
Thanking your boss for everything they've done for you is a great way to start off on the right foot - they'll be more likely to give you a positive reference if you do. Make sure you express your gratitude and let them know how much you appreciate their help in your professional development. Wishing them all the best in their future endeavours is a nice touch that will ensure you leave on good terms.
Conclusions are always a necessary part of any write-up, but they are especially important when you are writing to your boss to resign from your job. You will want to end on a polite note in order to maintain a good relationship with your boss, even after you have left the company. Keep your conclusion short and to the point; it is simply a way to wrap things up neatly.
Sample - Resignation letter for personal reasons (With notice period)
Hello Mr/ Ms _____,
I am sending you this letter to notify you that I will be resigning from my position as Senior Software Engineer at XYZ Company due to personal reasons. My last day of work will be November 15, 2022, so please accept this letter as my official 30 days’ notice of resignation. I will do whatever I can to help facilitate a smooth transition for all parties involved.
I would like to assure you that I will be putting in my 100% during the notice period to complete the pending projects on my plate and, if necessary, transition them to another team member in the next two weeks. If my help is needed to select or train a replacement, I am available for discussion via phone or email.
I have appreciated the opportunity to work at XYZ Company and have fond memories of the good times there. I wish you and XYZ Company continued success and hope our paths cross again in the future.
Resignation letter for personal reasons (Without notice period)
Hello Mr/ Ms _____,
Please accept this letter as my formal resignation from my position with XYZ Company effective November 15, 2022, and my sincere apologies for being unable to provide the mandatory 30 days’ notice. I regret that, due to family issues beyond my control, I must resign immediately.
I will work hard to finish as much of my work as possible before I leave, to make the transition smoother for the next person in the role. Thank you for all the support you've given me during my time with the company. I really appreciate all the guidance you've provided over the years, and I wish you all the best for the future.
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